The Battersea Society:Privacy and Data Protection policy Welcome to the Battersea Society website 


Privacy policy and use of cookies

This page explains our privacy and data policy and how we use any personal information we collect from you when you use this site.

The General Data Protection Regulation

This regulation came into force on 25 May 2018 and greatly strengthens the Data Protection Act 1998. Most importantly we have a legal duty to protect any personal information we collect from our members or from visitors to this website.

Legal basis for using your information

We will only use your personal information where we have your consent

How long we hold your information for


We only keep it as long as is reasonable and necessary for the relevant activity, which may be to fulfil statutory obligations (for example, the collection of Gift Aid).

For competition entries, we will only retain your data for the period of the competition which concludes at the end of the exhibition.

Your rights

You have various rights in respect of the personal information we hold about you – these are set out in more detail below. If you wish to exercise any of these rights or make a complaint, you can do so by contacting information@batterseasociety.org.uk

You can also make a complaint to the data protection supervisory authority, the Information Commissioner's Office, https://ico.org.uk/

· Access to your personal information: You have the right to request access to a copy of the personal information that we hold about you, along with information on what personal information we use, why we use it, who we share it with, how long we keep it for and whether it has been used for any automated decision making. You can make a request for access free of charge. Please make all requests for access in writing, and provide us with evidence of your identity.

· Right to object: You can object to our processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes. Please contact us as noted above, providing details of your objection.

· Consent:
If you have given us your consent to use personal information can withdraw your consent at any time.

· Rectification
: You can ask us to change or complete any inaccurate or incomplete personal information held about you.

· Erasure
: You can ask us to delete your personal information where it is no longer necessary for us to use it, you have withdrawn consent, or where we have no lawful basis for keeping it.

· Portability: You can ask us to provide you or a third party with some of the personal information that we hold about you in a structured, commonly used, electronic form, so it can be easily transferred.

· Restriction: You can ask us to restrict the personal information we use about you where you have asked for it to be erased or where you have objected to our use of it.

· No automated-decision making: We do not currently carry out any automated decision-making.

Please note, some of these rights only apply in certain circumstances and we may not be able to fulfil every request.

What information do we collect?

From our Members
When you sign up to membership of the Battersea Society we ask for your name and address, email address, and phone number. This is the only information we hold about you. It is stored in a secure database held on a secure password protected part of our website, which can only be accessed by an authorised officer of the Society.

When you cease to be a member of the Society the information we hold about you will be completely removed from the database.

While you are a member of the Society we will need to contact you from time to time in order to fulfil our obligations to you as a paid up member. We will need to send you a programme of forthcoming events, and any subsquent amendments or addition to that programme. Our preference for most communications is by email, apart from our quarterly journal Battersea Matters which is currently sent by post.

When changes, or additions are made to our programme of events if there is time we will send a letter to those members who do not have email addresses. Unfortunately such changes often arise at the last minute, so that is not always possible. But all such changes and additions are always posted on the website.

From Visitors to the Site

  • Enquiries (collected through our general contact form)
  • Site visitor information (collected through log files).


What do we do with this information?

Enquiries
If you make an enquiry, we may share your message with an appropriate Battersea Society member in order for them to respond to you.

Site usage information:
Cookies are small text files that are often created when you visit a website. Currently this site uses only temporary cookies (known as session cookies), of which we keep no record and which are removed from your computer when you leave the site and close your browser.

You can set your browser not to accept cookies. If you do not know how to do this, contact us, giving details on the type of browser you are using, and we will do our best to help.

Site usage information: Log files
Log files record visitors' use of the site. We can collect information about site usage from the data contained in these logs which we obtain from third parties. Log files do not contain any personal information and they are not used to identify any individual person's use of the site.

What happens when I follow a link to another site?
The Battersea Society website contains many links to other websites managed by other organisations. Our privacy policy applies only to this site, so you should always be aware when you are moving to another site and read the privacy statement of any site which might collect personal information about you.

We will never pass any personal information you have given us to any other organisation unless you have specifically asked us to do so.

Changes to this privacy policy
If this privacy policy changes in any way, we will place an updated version on this page. Regularly reviewing this page ensures you are always aware of what information we collect, how we use it and under what circumstances, if any, we will share it with other parties.

If you have any queries regarding this policy or the use of your personal information please address them to:

The Secretary
The Battersea Society
c/o Flat 1, 11 Dents Road
London SW11 6JA

or use the Contact Form